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The Institute of Human Virology (IHVN) is a leading and reputable non-governmental organization addressing infectious and non-infectious diseases such as HIV, tuberculosis, and cancer through prevention, diagnosis, treatment, capacity building, research, care, and support services. IHVN is in partnership with local and international organizations and the different tiers of the government of Nigeria at the national, state, and local levels. The Institute’s vision is to provide quality health services, capacity building, and research in West Africa and beyond.

To further uphold our commitment to providing healthcare & research, IHVN is seeking qualified candidates for the following position:

Position	Senior Grants & Contracts Officer
Reports to:	Grants & Contracts Manager
Location:	Central Office, Abuja

Opening Date: 18/08/2023

Closing Date: 01/09/2023

Job Summary

Basic Function:

The Grants Specialist will work in line with the Grants and Contracts Manager to support the institute and staff in the securing and management of corporate and government grants.  Will also assist in the identification and writing of grant proposals that support and reflect institutional priorities, researching and disseminating grant opportunities.

Responsibilities:

1. Contribute to the management of the full award cycle for grants and contracts, including solicitation, review, execution, implementation management, monitoring, communication with recipients, and closeout.
2. Responsible for day-to-day monitoring of grant and contract distribution and activities under the projects.
3. Participate in the development of grant and contract Scopes of Work together with funder representatives.
4. Ensure full compliance with funder policies, best practices, and procedures relating to contracts and grant development, awards, implementation, monitoring and evaluation, and grant and contract close-out.
5. Assist in the development  of grant and contract agreements , development of responses to sub-award documents such as RFPs/RFAs, , and evaluation and selection process.
6. Attend to the external auditors’ requests in respect of Memoranda of Understanding (MOU) with our funding partners and Letters Of agreement with our implementing partners.
7. Prepare Budget and budget narratives for submissions for Grant proposals.
8. Post-award responsibilities which include a review of all grants and contract sub-awards/ subcontracts including the scope of work, budget, and modifications, , and extensions.

9. Maintain the documentation and reporting in accordance with funder guidelines.
10. Regularly review to identify issues and risks related to project activity implementation and document for appropriate action.
11. Conduct pre-award reviews of possible grantee organizations, in addition to periodic monitoring reviews during implementation and at close-out.
12. Builds the capacity of the assistant(s).
13. Perform Other duties as assigned.

Educational Qualifications

• Bachelor’s degree or equivalent in Accounting, Economics, Finance, and Banking.
• Computer literacy-strong Microsoft Excel and MS Word skills. Microsoft Access skills will be an advantage and other Financial software packages
• Possession of a postgraduate degree such as MBA (Finance & Management) or professional certification such as ACA or ACCA will be an added advantage.

Experience, skills, and competencies

• At least seven (7) years of working experience, including not less than four years of Grants and Contracts Management in a Non-Governmental organization.
• Good analytical and problem-solving skills.
• Must be proactive and deliver quality work on time.
• Be willing and able to work effectively in a team.
• Must have evidence of completion of NYSC

Equal employment opportunity statement

IHVN is an equal employment employer. We do not engage in practices that discriminate against any person employed or seeking employment based on religion, gender, national or ethnic origin, age, marital status, genetic information, or any other status or characteristic protected under applicable laws.

Mode of Application:

• Application letter and detailed curriculum vitae in Microsoft Word format should be sent to the Assistant Director, Human Resources through this email address:[email protected] This e-mail address is being protected from spambots. You need JavaScript enabled to view it

All applications must explicitly state the position applied for in the subject of the email.

• This advert closes 14 days from the date of this publication, and only shortlisted candidates will be contacted.  

The Institute of Human Virology (IHVN) is a leading and reputable non-governmental organization addressing infectious and non-infectious diseases such as HIV, tuberculosis, and cancer through the provision of prevention, diagnosis, treatment, capacity building, research, and care and support services. IHVN is in partnership with local and international organizations and the different tiers of the government of Nigeria at national, state and local levels. The Institute’s vision is to be a leader in providing quality health services, capacity building and research in West Africa and beyond.

Job Title	Manager, Health Care Waste Management
Job Location	Lagos, Nigeria

Opening Date: 9/08/2023

Closing Date: 23/08/2023

The Manager of Health Care Waste Management will be responsible for overseeing the safe and environmentally sound disposal of medical and healthcare waste generated within healthcare facilities. This role plays a critical part in ensuring that healthcare waste, which can include hazardous materials, sharps, infectious waste, pharmaceuticals, and other potentially harmful substances, is managed in compliance with local regulations, international standards, and best practices to protect both public health and the environment.

The specific job description includes the following responsibilities:

1. Regulatory Compliance: Ensure that all healthcare waste management activities adhere to local, state, and national regulations regarding waste disposal, including proper handling, storage, transportation, and disposal methods.
2. Policy Development: Develop and implement comprehensive healthcare waste management policies and procedures that reflect best practices and comply with legal requirements. These policies should cover waste segregation, handling, storage, transportation, and final disposal methods.
3. Training and Education: Provide training and education to healthcare staff on proper waste segregation, handling, and disposal techniques to minimize risks and ensure safety.
4. Waste Segregation: Implement and monitor effective waste segregation practices within healthcare facilities to separate different types of wastes, such as infectious waste, hazardous waste, and non-hazardous waste.
5. Waste Collection and Transportation: Organize and supervise the collection, packaging, and transportation of different categories of healthcare waste to licensed disposal facilities. This includes coordinating with waste collection contractors and maintaining records of waste shipments.
6. Disposal Methods: Evaluate and select appropriate disposal methods for different types of healthcare waste, such as incineration, autoclaving, chemical treatment, or landfill disposal, depending on the nature of the waste and regulations.
7. Risk Assessment and Mitigation: Identify potential risks associated with healthcare waste management processes and implement measures to mitigate those risks, protecting both healthcare workers and the environment.
8. Equipment and Infrastructure: Ensure that healthcare facilities have the necessary equipment, containers, and infrastructure to safely store and manage healthcare waste before disposal.
9. Record Keeping: Maintain accurate records and documentation related to waste generation, handling, transportation, and disposal for regulatory compliance and reporting purposes.
10. Monitoring and Reporting: Regularly monitor waste management practices, track key performance indicators, and prepare reports on waste management activities and compliance to be presented to senior management or regulatory authorities.
11. Continuous Improvement: Identify opportunities for process improvement and sustainability in healthcare waste management, incorporating new technologies and methodologies to enhance efficiency and minimize environmental impact.
12. Emergency Response: Develop and implement emergency response plans in case of accidents or incidents related to healthcare waste management, ensuring that proper procedures are in place to handle such situations effectively.

Education and Experience/qualifications: 

1. Degree in Environmental or Medical Sciences or any other science course with a master’s degree in any of these courses (Public Health, Environmental/Medical Sciences, or any other relevant courses) and at least five (5) years of progressive experience in HCWM. 
2. Previous experience in the preparation of HCWM technical instruments recognized by the World Bank, strong country knowledge and of World Bank safeguard policies, experience in hazardous/HCWM activities is an advantage.    
3. At least five years’ experience in developing training manuals or other training documents for programs/projects funded by multilateral agencies specifically on hazardous/HCWM, working experience in Nigeria or developing country under similar conditions.

Good technical and organizational background in performing hazardous/HCWM for programs/projects, and ability to cooperate and interact with stakeholders, including facilitating meetings and workshops.

Method of Application

• Interested and qualified candidates should send a detailed resume and a one page cover letter as one MS Word document explaining suitability for the position to Deputy Director, Human Resources through this email address: [email protected]

Application must explicitly state the position applied for in the subject of the email. Candidates are advised to provide three professional referees with email addresses and phone numbers. Only shortlisted candidates will be contacted

The Institute of Human Virology (IHVN) is a leading and reputable non-governmental organization addressing infectious and non-infectious diseases such as HIV, tuberculosis, and cancer through prevention, diagnosis, treatment, capacity building, research, and care and support services. IHVN is in partnership with local and international organizations and the different tiers of the government of Nigeria at the national, state, and local levels. The Institute aims to provide quality health services, capacity building, and research in West Africa and beyond.

The Lagos State Malaria Impact Project will be implemented by a consortium with the Lagos State Government, the Institute of Human Virology Nigeria, and the Society for Family Health as the Sub-Recipient and other Implementing Entities. 

To drive quality and engender global best practices in Malaria care and treatment, IHVN is seeking qualified candidates for the following position:

Position	Project Director and State Lead
Reports to:	The COP/Director non-PEPFAR programs
Location:	Lagos State

Opening Date: 08^th August 2023

Closing Date: 11^th August 2023

Job Description

The Project Director will provide overall program oversight and will be the focal point for engagement with the funders and representation at the National level. He/she will lead the Management Team and oversee the provision of short-term technical assistance to NMEP and SMEPs and other key stakeholders. He/She will track and ensure the achievement of targets and compliance with funder’s requirements.

Responsibilities:

• Coordinate and maintain oversight of program activities in the State including harmonization of malaria control efforts at the state level.
• Be the liaison between the project, SMEP, NMEP, and the donor.
• Develop and implement work plans, ensuring integration of plans and in alignment with best technical strategies.
• Perform oversight with the project team to ensure successful data-driven routine implementation and campaign.
• Ensure all relevant authorities and stakeholders are included in the planning and implementation of the project as appropriate.
• Submit weekly, monthly, quarterly, and end-of-project updates and reports as required.
• Develop and implement work plans, ensuring that plans are integrated into an overall consolidated work plan and projected expenditures.
• Ensure monitoring systems are in place and that project reviews/audits are carried out periodically in conjunction with the project team, and key stakeholders.
• Ensure the project is efficiently and accurately managed within allowable budget line-item flexibility with full accountability of resources.
• Ensure familiarity and compliance of staff and stakeholders to compliance issues.
• Work with the finance team to monitor expenditure and budget compliance on a regular basis, report any concerns and develop plans to mitigate any under or over-expenditure.
• Closely monitor project budget spending and burn rates.
• Work closely with the finance team to ensure timely financial reporting and provision of assistance at audits.
• Work with the HR manager to ensure quality staff and continuous performance improvement throughout the implementation period.
• Manage members of the staff using performance-based management approaches.
• Any other function that the IHVN Executive Management may assign.

Requirements

• Good communication (oral and written) and facilitation skills with proficiency in computer programming – Word processing, spreadsheet, presentation skills and video conferencing are required.
• Proficiency in data analysis and utilization.
• Proficiency in program narrative and proposal writing.
• Ability to work under pressure to meet organizational targets/goals.
• Ability to evaluate data and prepare quality reports, often under pressure and in complex situations.
• Being goal oriented with the ability to plan and organize, make decisions, manage time, and practice critical thinking.
• Good interpersonal skills and ability to work effectively in a team.
• High impact influencing and persuasive skills, and able to represent the organization to donors and other stakeholders.

Education and experience

Academic training:

Master’s degree in public health, International Development or related discipline.

Experience

• Senior management level experience on large-sized health projects in Africa.
• At least 15 years work experience in international projects.
• At least 5 years of those spent in projects in developing countries lasting more than 2 years and managing teams of 10 or more including local and international staff.
• Experience managing at least one project for an external government client for at least 2 years.
• Experience working with performance-based contracts.
• Experience in project and financial management with a proven track record of timely submission of high-quality project deliverables.

• Experience working on malaria, maternal, and child health programs, including community health delivery.
• Familiar with the Nigeria health system.
•  

Additional skills:

• Strategic thinking.
• Ability to manage and inspire high-performing teams.
• Excellent program management skills, with proven ability to implement high-quality projects on time and within budget.
• Strong negotiation skills, particularly in engaging government health officials at all levels.
• Good influencing and persuasion skills and ability to remain compliant with organizational and donor policies.
• Ability to manage and prioritize high workloads and multiple tasks in a fast-paced environment with tight deadlines.
• Excellent problem-solving skills.
• Excellent English language skills, both spoken and written.
• Capable of establishing strong working relationships with colleagues from different functions and cultures.
• Excellent knowledge of Microsoft Office, particularly Word and Excel.
• Excellent presentation skills.
• A team player, with inter-personal skills
• Proactive and takes initiative as required.
• Results-oriented work ethic.
• Good capacity-building skills especially mentoring and coaching.
• Conversant with malaria epidemiology in Nigeria.
• Data-driven decision-making mentality.
• Excellent advocacy skills, and comfortable being a strong advocate for malaria control.

 Equal employment opportunity statement

IHVN is an equal employment employer. We do not engage in practices that discriminate against any person employed or seeking employment based on religion, gender, national or ethnic origin, age, marital status, genetic information, or any other status or characteristic protected under applicable laws.

Mode of Application:

• Application letter and detailed curriculum vitae in Microsoft Word format should be forwarded to the Assistant Director, Human Resources through this email address:[email protected] This e-mail address is being protected from spambots. You need JavaScript enabled to view it

This advert closes 5 days from the date of this publication, and only shortlisted candidates will be contacted.

Note

• The position is dependent on the availability of funding.

The Institute of Human Virology (IHVN) is a leading and reputable non-governmental organization addressing infectious and non-infectious diseases such as HIV, tuberculosis, and cancer through prevention, diagnosis, treatment, capacity building, research, and care and support services. IHVN is in partnership with local and international organizations and the different tiers of the government of Nigeria at the national, state, and local levels. The Institute aims to provide quality health services, capacity building, and research in West Africa and beyond.

The Lagos State Malaria Impact Project will be implemented by a consortium with the Lagos State Government, the Institute of Human Virology Nigeria, and the Society for Family Health as the Sub-Recipient and other Implementing Entities. 

To drive quality and engender global best practices in Malaria care and treatment, IHVN is seeking qualified candidates for the following position:

Position	Program Manager Grievance Redress Mechanism
Reports to:	The Project Director
Location:	Lagos State

Opening Date: 08^th August 2023

Closing Date: 11^th August 2023

Job Description

Under the supervision of the Project Director Malaria Impact Project, the Grievance Redress Mechanism (GRM) Manager will be responsible for overseeing the management and resolution of grievances received from community members, beneficiaries, and other stakeholders related to the Malaria IMPACT project in Lagos, Nigeria. He/She will be responsible for ensuring that all grievances are handled in a timely, fair, and effective manner and that feedback is provided to the relevant stakeholders.

Responsibilities:

• Coordinate the grievance redress mechanism of the IMPACT Malaria program in Lagos state.
• Establish/adopt/adapt a grievance mechanism, process, or procedure to receive concerns and complaints and allows stakeholders and beneficiaries to denounce the shortcomings in the program implementation.
• Prompt analysis/review of concerns/complaints and dissemination/utilization of findings to generate strong support and stakeholder/beneficiary engagement.
• Follow up concerns/complaints until adequately resolved/redressed.
• Work in close collaboration with the NMEP, SMEP, other stakeholders, and beneficiaries of the IMPACT Malaria program to address all reported concerns/complaints.
• Keep the Project Leadership informed of progress, constraints, and other issues regularly and assist with identifying appropriate responses.
• Represent IHVN in presenting periodic reports to relevant stakeholders through meetings, conferences, etc.
• Produce weekly and monthly project updates and reports and monthly activity plans for community-based malaria interventions.
• Any other function that the COP and IHVN Executive Management may assign.

Requirements

• Good communication (oral and written) and facilitation skills with proficiency in computer programming – Word processing, spreadsheet, presentation skills and video conferencing are required.
• Proficiency in data analysis and utilization.
• Proficiency in program narrative and proposal writing.
• Ability to work under pressure to meet organizational targets/goals.
• Ability to evaluate data and prepare quality reports, often under pressure and in complex situations.
• Being goal oriented with the ability to plan and organize, make decisions, manage time, and practice critical thinking.
• Good interpersonal skills and ability to work effectively in a team.
• High impact influencing and persuasive skills, and able to represent the organization to donors and other stakeholders.

Education and experience

Academic training:

• A degree in a relevant field such as social sciences, development studies, or related fields
• Relevant Masters’ degree is required.    

Experience

• Minimum of 7 years of experience in a similar role, with a proven track record of successfully managing grievance mechanisms.
  • Strong understanding of accountability principles and mechanisms for community-based programs
  • Excellent communication, interpersonal, and team management skills
  • Ability to work independently with minimal supervision.
  • Fluency in English, both written and spoken.
  • Excellent personal communication skills in written and verbal English,
  • Fundamental skills in project planning, implementation, and monitoring.
  • Ability to work independently and deliver quality work on time.
  • Good interpersonal skills and ability to work effectively in a team.
  • Stakeholder management skills and ability to appropriately represent the organization by engaging with donors and other stakeholders.
  • Good experience using Ms. Word, Excel, or PowerPoint applicable software related to the position.

 Equal employment opportunity statement

IHVN is an equal employment employer. We do not engage in practices that discriminate against any person employed or seeking employment based on religion, gender, national or ethnic origin, age, marital status, genetic information, or any other status or characteristic protected under applicable laws.

Mode of Application:

• Application letter and detailed curriculum vitae in Microsoft Word format should be forwarded to the Assistant Director, Human Resources through this email address:[email protected] This e-mail address is being protected from spambots. You need JavaScript enabled to view it

This advert closes 5 days from the date of this publication, and only shortlisted candidates will be contacted.

Note

• The position is dependent on the availability of funding.